Your Weekly Insight Hub

Welcome back! Here’s your personalized update for the week. Remember, with intention, anything is possible.

MISSION: To provide peace, clarity, and hope

 

VALUES:

1. We Add Value: We are committed to adding meaningful value to the lives of every cllent we serve.

2. We Practice Gratitude: We remain grateful for the opportunities we're given and the lessons we learn - in success and in challenge.

3. We Lead with Honesty: We speak the truth, own our actions, and take full responsibility when we fall short. lntegrly son-negotiable.

4. We Believe in Profit - the Right Way: We define profit as a mutual gain; when two parties voluntarily exchange something they value less for something they value more. True profit benefits everyone involved.

5.We Take Full Responsibility: We do not blame, deflect, or wait to be told. We own our roles, our outcomes, and our impact.

6. We Don't Make Excuses: We face problems head-on and focus on solutions. Excuses have no place in a culture of accountability.

7. We Pursue Our Full Potential: We are always growing, evolving, and pushing past our limits. Complacency is not an option - progress is a core part of who we are.

This Week’s Highlights

A clear snapshot of what’s been accomplished

Meetings:

10.24.2025 | Breckenridge & Lexlee
  • CLICK HERE to review the stop work policy.
  • CLICK HERE to view the Matter productivity reports.
  • Billing Training and Recognition
    • The firm will hold a billing training session on November 10 at 3 PM Central to improve billing accuracy, consistency, and accountability.
    • The team celebrated a major win, the firm ranked #18 in the Law Firm 500, reflecting strong growth and overall performance.
  • Emphasis on Complete Time Tracking
    • Lexlee emphasized the importance of tracking all time, including billable, administrative, and PTO, to create a clear and accurate picture of productivity.
      Attorneys must proactively record their time daily, not just at the end of the week or month.
    • Tools like timers, reminders, or automated background tracking software will be encouraged to reduce missed time entries
  • Policy and Accountability Improvements
    • The firm will adopt a clear “Stop Work Policy” to ensure billing stops when client retainers are exhausted, avoiding unbilled work.
    • Weekly billing performance reviews will be implemented to identify attorneys who are behind and provide targeted coaching.
    • A PTO tracking category will be added in the billing system to differentiate paid time off from administrative or non-billable work.
  • Performance and Culture Shift
    • Lexlee highlighted the need for a mindset shift among attorneys and paralegals, from reactive to proactive billing habits.
    • A team productivity contest will be launched to increase engagement, motivation, and collections performance.
    • Lexlee will lead weekly coaching sessions for team members who need extra billing support. 
  • Next Steps and Deliverables
    • Lexlee will prepare and send training slides and materials to Mandy for review before the training.
    • Mandy will provide finalized written billing policies, including a stop-work policy, to be incorporated into the training content.
    • The team will work collaboratively to adjust billing report formats for greater clarity and actionable insights.

Project Updates:

Attorney Productivity: 

  • We will review time and billing reports and discuss the plan for training and optimization with Breckenridge at the next meeting. 

Hiring and Onboarding

  • Need to hire another senior attorney litigator
  • Hiring of an Executive Assistant for the next six months
  • Onboarding of Dominic and the increase in the rate considered for 2026
  • Onboarding of Client Intake - will review with Breckenridge
  • 2026 hiring of another paralegal
  • 2026, possible promotion internally of Melanie to Managing Attorney

Intake System Revamp

  • Assess and redesign the client intake process to ensure consistency and improve conversion rates.

Accountability Chart: CLICK HERE to view.

4th Quarter Priorities:

CLICK HERE for top strategies for the 4th quarter

Next Steps & Action Items

What’s happening next + how to prepare for it

For You/Your Team:

  • Review the prior week’s billing performance and let Lexlee provide individual coaching to attorneys who are struggling with billing consistency.
  • Provide written billing policies and procedures to be incorporated into the upcoming training.
  • Adjust the format of attorney billing reports to make data clearer and more actionable.
  • Implement a weekly billing review process to identify underperforming team members early and assign coaching accordingly.

Mind Over Law Team:

  • In process - Create slides for billing training and then send them to Mandy to review

Upcoming Meetings:

  • 10.27.2025 | Breckenridge & Lexlee
  • 11.03.2025 | Team Billing Training
  • 11.05.2025 | Breckenridge & Lexlee
  • 11.10.2025 | Breckenridge & Lexlee
  • 11.17.2025 | Breckenridge & Lexlee
  • 11.24.2025 | Breckenridge & Lexlee
  • 12.01.2025 | Breckenridge & Lexlee
  • 12.08.2025 | Breckenridge & Lexlee
  • 12.15.2025 | Breckenridge & Lexlee

Resources & Links

Winning Teams Dashboard:

To gain access, please follow the instructions below:

 

Mind Over Law App

  • To make it even easier, once your Kajabi account is set up, you can download the Mind Over Law app for easy access on the go!
  • Please​ ​CLICK HERE​​ to download the Kajabi app on the App Store
  • Or​ ​CLICK HERE​​ to download Kajabi on Google Play.

 

Lexlee's Zoom Info: