Your Weekly Insight Hub

Welcome back! Here’s your personalized update for the week. Remember, with intention, anything is possible.

This Week’s Highlights

A clear snapshot of what’s been accomplished

Meetings:
10.20.2025 | Predictive Index Training
  • CLICK HERE to view the World of Work document from the Team building session.
  • Understanding Work Style Quadrants
    • Each team member falls into one of four PI quadrants:
      • Results & Discipline (Silvina): Task-oriented, ROI-driven, detail-focused.
      • Process & Precision (Luis, Andrea, Diana, Rory): Analytical, structure-loving, steady-paced.
      • Teamwork & Employee Experience (Cecilia): Relationship-focused, collaborative, people-first.
    • These quadrants influence how people approach decisions, conflict, and productivity.
    • Knowing your own profile and your teammates' allows for more mindful interactions and expectations.
  • Relationship Guides = Collaboration Power Tools
    • The PI Relationship Guides provide tailored advice on working effectively with each teammate, based on your profiles.
    • These guides highlight areas of synergy and caution flags, which are crucial for improving communication and accountability.
10.21.2025 | Rory & Lexlee
  • CLICK HERE to view the Tondini Law Office Workflow 
  • Need for Process Clarity
    There is an urgent need to create clear, simple, and standardized processes for handling immigration cases, particularly those involving U and T visas.
  • Start with High-Impact Areas
     U Visa and T Visa cases will be the initial focus due to their complexity and volume.
10.22.2025 | Ceci, Luis & Lexlee
  • Lead Follow-Up is Overwhelming but Critical
    Luis is actively working through a large backlog of leads (200+), many of which have missing contact information. He's moving unresponsive ones to a “stop list,” following Sabina’s instructions.
  • System Clean-Up is Underway
    There’s a clear need to clean and organize the lead database. Lexlee emphasized the importance of ensuring accurate notes and statuses in the communication logs and pipelines.
  • Communication Platform Shift Proposed
    Lexlee is pushing to transition all team communications from Microsoft Teams to MyCase for more streamlined, case-specific dialogue and task management.
  • Cecilia’s Workflow Execution
    She’ll be responsible for opening cases and initiating workflows once Luis notifies her of signed quotes.
10.23.2025 | Silvina & Lexlee

CLICK HERE to view the workflows that Silvina sent through 

  • Marketing and Lead Generation Efforts 
    • Lexlee updated Silvina on active marketing improvements, including:
      • Meetings with Mateo and Megan to launch Local Service Ads and improve the Google Business Profile.
      • Efforts to train Luis to track and validate leads effectively.
      • Ongoing interviews for a social media specialist to enhance brand visibility and client engagement.
      • Silvina emphasized focusing on cost-effective strategies and ensuring measurable ROI.
  • Staffing and Hiring Strategy
    • They discussed hiring an experienced paralegal to handle family, humanitarian, and business law matters.
    • Silvina prefers a trial period for new hires to ensure reliability before committing to the long term.
    • They decided to pause hiring a virtual lawyer and prioritize the paralegal position first.
10.23.2025 | LSA Meeting with Mateo, Lexlee & Legends
  • Local Service Ads (LSAs) Setup Is Underway
    Lexlee and Mateo are initiating LSAs with Colleen Ras guiding the process. The first steps include eligibility checks and background verification.
  • Primary Location: Carlsbad + 10 Service Areas
    The law firm will use Carlsbad as the primary location. Mateo will identify and send 10 surrounding service areas for targeting immigration clients in North County.
  • Background Check Required Before Launch
    Lexlee needs to complete the background check (typically takes 24 hours) as part of the Google LSA eligibility process.
  • Access and Collaboration
    Colleen may need access to the Google Business Profile or the firm's marketing account to assist with optimization directly.
  • CLICK HERE to view the LSA next steps received from Colleen | Legends Marketing
  • CLICK HERE to view the Cities in Tondini Law GBP.
10.23.2025 | Legends Meeting with Megan and Lexlee

Project Updates:

Team Building:
  • CLICK HERE to view the Team Building overall folder

Next Steps & Action Items

What’s happening next + how to prepare for it

For You/Your Team:

  • DONE - Rory to send the workflow template to Lexlee.
  • DONE -Silvina to send workflows

Mind Over Law Team:

  • DONE - Send each team member their PI folder, and send Slivinathe the link to the overall folder
  • DONE - Schedule a meeting with Silvina to review workflows and processes
  • DONE - Send an email to Silvina to see if she is available to join the marketing meeting on Monday, October 27th
  • DONE - Send email to Silvina and Allen to add Colleen from Legends to the Google Business Profile
  • In progress - Register Tondini Law for Google local service ads

Upcoming Meetings:

  • 10.29.2025 | Tondini Workflow Meeting
  • 11.03.2025 | Legends Marketing Meeting with Colleen, Silvina, Mateo and Lexlee

Resources & Links

Winning Teams Dashboard:

To gain access, please follow the instructions below:

 

Mind Over Law App

  • To make it even easier, once your Kajabi account is set up, you can download the Mind Over Law app for easy access on the go!
  • Please​ ​CLICK HERE​​ to download the Kajabi app on the App Store
  • Or​ ​CLICK HERE​​ to download Kajabi on Google Play.

 

Lexlee's Zoom Info: